Administration Tool Guides

There are three administration forms available: Add New Journal, Edit Existing Journal Information, and Add New Descriptor.

If you need to edit an existing descriptor or modify other data, please contact the database administrator.

Add New Journal

Use this form to add a new journal:

• Journal Title: Required. Enter the official journal name here. Check the checkbox if the title you just entered is an alternative title of a journal, skip the rest of the form, and click on the submit button.
• Sub-Title: Enter the official journal subtitle.
• Alternative Title: Enter one alternative title for the journal.
• Continues: If the journal has gone through a name change, enter the original name here.
• Continued By: If the journal has changed name, enter the new name here.
• Database: At least one database has to be entered for each journal. If the journal exists in more than 4 databases, use the Edit Existing Journal form to add to the database list.
  • Database: Required. Select a database from the dropdown menu. If a new database has to be added to the list, please contact the database manager.
  • Start Year: Required. Enter the beginning year of the database coverage for this journal.
  • End Year: Enter the last year of the database coverage for this journal.
  • Embargo (days): Enter the number of days between the day of publish and the day the journal is available online.
  • URL: Required. Enter the URL that leads directly to the journal record in the database. The URL can be found on EBSCO’s A-to-Z list.
• Index Terms: Required. Double click on an term in the term list, or select terms (Ctrl + click or Shift + click to select multiple terms) and click on the ”-->” arrow select a term by moving it into the select box. De-select terms by selecting them in the select box and click on the “<--” arrow button. Note that the de-selected terms will appear at the end of the term list.

Edit Existing Journal Information

Use this form to modify current journal metadata. To add a new journal, please use the Add New Journal form.

Begin the process by selecting a journal from the drop-down list and click on the “Get Journal Info” button. This will bring up the journal data form, which is largely the same as the Add New Journal form, please refer to the previous section for more usage guide.

The difference between this form and the add journal form is that for the edit process, the form is automatically filled with the current data of the journal. “---“ or blank indicates there are no information for this field. Another difference is that pre-filled database fields have some bold labels. Modify the information or add new data, than click on "Submit New Info" button to update the record.

Add New Descriptor

Select this link to add a new descriptor.

Enter a new term in the “Enter the new term” field. If it is an active term, leave the “Inactive” checkbox unchecked, and proceed by clicking the “Add New Term” button. If it is an inactive term, that is if it is to be “See” referenced to an active term, check the checkbox.

For active terms:

Choose all “See also” reference terms by double clicking on each of them in the term list, or select the terms (Ctrl + click, or Shift + click to select multiple terms) and click on the “-->” arrow. The terms can be deselected using the "<--" arrow. Click on the “Submit New Term Info” button to add the new term information into the database.

For inactive terms:

Select one “See” reference and click on “Submit New Term Info”. The result of the entry will be shown at the last page.